STANDARDS FOR THE PROTECTION OF MINORS
IN FORCE
At the Lubuskie Military Museum in Zielona Góra, based in Drzonów
Based on:
The Act of 13 May 2016 on counteracting the risks of sexual offences (Journal of Laws of 2023, item 1304, as amended)
The Act of 28 July 2023 amending the Act – Family and Guardianship Code and certain other acts (Journal of Laws of 2023, item 1606)
Guide by the Foundation – We Give Strength to Children.
OBJECTIVE
To ensure the safety of minors, safeguard their welfare, take their needs into account and act in their best interests.
Table of Contents
Chapter 1. Areas of standards for the protection of minors against harm……………..….3
Chapter 2. Glossary of terms……………………………… ……………………………..4
Chapter 3. Identifying and responding to factors contributing to child harm…………………5
Chapter 4. Principles for responding to suspected cases of harm to a minor. Intervention procedures in cases of child harm…………………..… 5
Chapter 5. Rules for the protection of children’s images and minors’ personal data…………….6
Chapter 6. Monitoring the application of the Standards for the Protection of Minors against Harm…7
Chapter 7. Final provisions…………………………………………………………………7
Appendices to the Standards for the Protection of Minors:
Appendix 1 – Guidelines for the safe recruitment of staff.
Appendix 2 – Guidelines for safe relationships.
Appendix 3 – Intervention form
Appendix 4 – Guidelines on the protection of children’s images and personal data.
Appendix 5 – Questionnaire monitoring the level of implementation of the Standards for the Protection of Minors against Harm.
Appendix 6 – Declaration of familiarisation with the Standards for the Protection of Minors.
Appendix 7 – Register of interventions and risks.
List of important telephone numbers and contacts.
The overriding principle of all actions undertaken by employees of the Lubuskie Military Museum (hereinafter: the Museum) on the premises is to act for the child’s welfare and in their best interests. Museum staff treat children with respect and take their needs into account. It is unacceptable for an employee to use any form of violence against a child. In pursuing these objectives, Museum staff act within the framework of applicable law, the institution’s internal regulations and their own remit.
The welfare and safety of children is the priority in all actions undertaken by staff on behalf of children.
This child protection system sets out intervention procedures, preventive and educational measures, and principles for preventing harm to children; where harm has occurred, it sets out principles for minimising its effects through appropriate and effective support for the child, and specifies the responsibilities of Museum staff for the safety of children present on the premises.
Chapter 1.
Areas of the Standards for the Protection of Minors from Harm
Standard 1 – The Museum has developed, adopted and implemented the Standards for the Protection of Minors.
a) These apply to all staff (employees, contractors, interns and volunteers) at all levels of the Museum.b) The Museum Director has approved the Standards, and the Museum management is responsible for their implementation and supervision.
c) The Director has appointed a person responsible for monitoring the implementation of the Standards. This person’s role and tasks are clearly defined.
d) The Child Protection Standards clearly and comprehensively set out the principles of safe staff recruitment,the Museum’s procedure for responding to suspected cases of child abuse,
the principles of safe staff-child relationships,
the principles of safe use of the internet and electronic media,
the principles of protecting children’s image and personal data,
e) The standards are published and widely promoted amongst all staff, parents and children, and individual groups are actively familiarised with them through educational and information activities.
Standard 2 – The Museum applies the principles of safe staff recruitment and regularly trains staff on the standards, namely:
a) Principles for the recruitment of staff working with children, including the obligation to obtain data from the Register of Sex Offenders for every member of staff and, where permitted by applicable law, information from the National Criminal Register, and, where the law does not permit this, obtaining a declaration from staff regarding their clean criminal record or the absence of pending criminal or disciplinary proceedings for offences against sexual freedom and decency, as well as violent offences against a minor,
b) Guidelines on safe interactions between staff and minors, specifying which behaviours are prohibited and which are encouraged within the Museum when interacting with children,
c) Rules for providing staff with basic knowledge on the protection of minors from harm and on assisting children in situations of risk, covering:
- recognising the signs of child abuse,
- intervention procedures in cases of suspected abuse,
The legal liability of staff members obliged to intervene,
d) Guidelines for training staff (working with children and their parents//carers to educate:
parents/carers of children on raising children without violence and protecting them from violence and abuse, e) principles for the provision of educational materials for children and parents and their active use.
children on protection against violence and abuse,
Standard 3 – The museum has implemented and applies intervention procedures which are known to and available to all staff. Every member of staff knows who to report information to
regarding harm to a child and who is responsible for intervention. Every member of staff has access to the contact details of local agencies responsible for preventing and intervening in cases of harm to children.
a) The museum has developed procedures that set out, step by step, what action should be taken in the event of a child being harmed or their safety being threatened by staff, family members, peers or strangers.
b) The museum holds contact details for local institutions and organisations that deal with intervention and assistance in cases of child abuse (police, family court, crisis intervention centre, social services, healthcare facilities) and ensures that all staff have access to them.
Standard 4 – At least once every two years, the museum monitors and, where necessary, evaluates the provisions of the Standards in consultation with staff, minors and parents, and updates them.
Core Standards:
The adopted standards for the protection of minors are reviewed with particular emphasis on analysing situations involving threats to children’s safety.Supplementary Standards:
As part of the review of the standards, the institution consults with minors and their parents/guardians.Chapter 2.
Glossary of terms
Child/minor – any person under the age of 18.
Child abuse – the commission of a prohibited act or a criminal offence to the detriment of a child, or a threat to the child’s welfare, including neglect.
Staff – any employee of the Museum regardless of their form of employment, including a colleague, intern, volunteer or any other person who, by virtue of their role or duties, has (even potential) contact with children.
Child’s guardian – a person authorised to represent the child, in particular their parent or legal guardian, as well as a foster parent.
Institution/facility – any institution providing services to children or working on behalf of children.
Director – a person who, within the organisational structure of the institution, is authorised to represent it.
Consent of the child’s parent means the consent of at least one of the child’s parents.
In the event of a disagreement between the child’s parents, it is necessary to inform the parents of the need for the matter to be resolved by the family court.
The person responsible for the Standards for the Protection of Minors against Harm is an employee appointed by the director to oversee the implementation of these Standards for the Protection of Minors against Harm.
A child’s personal data is any information that enables the child to be identified.
Chapter 3.
Identifying and responding to risk factors for child harm.
Museum staff are knowledgeable and, as part of their duties, remain alert to risk factors and signs of child harm.
Should risk factors be identified, Museum staff will speak with the parents, providing information on available support services
and encouraging them to seek help for themselves.
Staff monitor the child’s situation and well-being.
Staff are familiar with and apply the principles of safe staff-child and child-child relationships established by the Museum.
The recruitment of Museum staff is carried out in accordance with the principles of safe staff recruitment.
Chapter 4.
Guidelines for responding to suspected cases of child abuse. Procedures for intervening in cases of child abuse
If a member of staff suspects that a child is being abused, they are required to draw up an official report and pass on the information to the Museum Director.
Upon receiving the information, the Director summons the guardians of the child suspected of being abused and informs them of the suspicion.
If proceedings are initiated, a person appointed by the Director shall draw up a description of the minor’s situation at the facility and within the child’s family, based on discussions
with the child and the facility’s staff, and shall develop a support plan for the minor.
The support plan for the minor should include guidelines regarding:
a) measures to be taken by the facility to ensure the child’s safety, including reporting the suspicion of harm to the relevant authority,
b) the support the facility will offer the child,
c) referring the child to a specialist child support facility, if necessary.
In more complex cases (concerning, for example, sexual abuse or severe physical and psychological abuse), the headteacher shall appoint an intervention team, which may comprise: the headteacher and other staff with knowledge of the effects of child abuse or
of the abused child.
The intervention team draws up a plan to assist the minor based on a report prepared by the team members.
Where a suspicion of harm is reported by the child’s parents or carers, the Museum Director is obliged to appoint an intervention team.
The team in question shall summon the child’s parents/guardians to a meeting to clarify the matter, during which it may propose that the reported suspicion be investigated by an external, impartial institution. Minutes shall be drawn up of the meeting.
The plan for assisting the minor, drawn up by the intervention team, together with a recommendation for cooperation in its implementation, is presented to the parents/guardians by the Museum Director.
The Director informs the parents/guardians of the Museum’s obligation to report the suspected harm to a minor to the relevant authority (the Crown Prosecution Service, the police or the family court, a social services centre, or the chair of the interdisciplinary ‘Blue Card’ procedure team, depending on the type of harm identified and the corresponding intervention).
After informing the minor’s parents/guardians in accordance with the preceding point, the director files a report of suspected criminal activity with the public prosecutor’s office/police or a request for an assessment of the family’s situation with the District Court, Family and Juvenile Division, or a social welfare centre.
Where the suspicion of harm has been reported by the minor’s parents/guardians and this suspicion has not been confirmed, the headteacher shall inform the parents/guardians of this fact in writing.
An intervention record shall be drawn up detailing the course of the intervention; a template for this is provided in Appendix 3 to these Standards.
All staff and other persons who, in the course of their professional duties, have received information about child abuse or related matters, are obliged to keep such information confidential, except for information provided to authorised institutions as part of intervention measures.
Chapter 5.
Rules on the protection of a child’s image and personal data
The Museum, recognising a child’s right to privacy and the protection of personal rights, ensures the protection of a child’s image and upholds the highest standards of protection for minors’ personal data in accordance with applicable legislation.
Minors’ personal data is protected in accordance with the principles set out in the Act
of 10 May 2018 on the protection of personal data and Regulation (EU) (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation):
a) An employee is obliged to maintain the confidentiality of the personal data they process and to keep secret the methods used to protect personal data against unauthorised access;
b) Personal data of a minor shall be disclosed only to persons and entities authorised under separate regulations.
Guidelines on the rules for the protection of children’s images and personal data are set out in Annex 4 to these Standards.
An employee must not allow media representatives to record a child’s image (filming, photographing, recording the child’s voice) on the premises without the written consent of the child’s parent or legal guardian.
The publication by an employee of a child’s image recorded in any form (photograph, audio-video recording) requires the written consent of the child’s parent or legal guardian.
In order to obtain the consent referred to above, the employee may contact
the child’s guardian to obtain consent for the free use of the recorded image of the child and to specify the context in which it will be used, e.g. that it will be posted on Facebook for promotional purposes or on the Museum’s website (this consent covers all forms of publication, in particular advertising posters, leaflets, printed promotional materials, advertisements in newspapers and magazines, and on the Internet, etc.) or to establish a procedure for obtaining consent. It is unacceptable to provide a media representative with the contact details of the child’s guardian without the guardian’s knowledge and consent.
Chapter 6.
Monitoring the application of the Standards for the Protection of Minors against Harm
The Director appoints ………………………………………….. (first name and surname) as the person responsible for the implementation and promotion of the Standards for the Protection of Minors against Harm.
The person referred to in point 1 is responsible for monitoring the implementation of the Standards, responding to reports of breaches of the Standards, maintaining a register of reports, and proposing amendments to the Standards.
The person responsible for the implementation and promotion of the Standards for the Protection of Minors shall conduct a survey among staff once every 12 months to monitor the level of implementation of the Standards. In the survey, staff may propose changes and report breaches of the Standards.
The monitoring survey is set out in Appendix 5 to these Standards.
On the basis of the survey, the person responsible for the implementation and promotion of the Standards for the Protection of Minors shall draw up a monitoring report, which shall then be submitted to the director.
On the basis of the report received, the director shall introduce the necessary amendments to the Standards and announce them to staff, children and their parents/guardians.
Chapter 7.
Final provisions
These Standards for the Protection of Minors against Harm shall enter into force on the date of their announcement.
The Standards shall be announced by displaying them on the notice board or in another prominent place at the premises of the institution, or by publishing them on the website, together with a summary version.
Appendices to the Standards for the Protection of Minors
Appendix 1 – Guidelines for the safe recruitment of staff.
Before hiring a staff member, the Director reviews the candidate’s personal details and qualifications, including their attitude towards the values upheld by the organisation, such as the protection of children’s rights and respect for their dignity.
The Director ensures that the people they employ (including those working on a contract basis, as well as volunteers and interns) have the appropriate qualifications to work with children and are safe for them.
To verify the above, including the prospective employee’s attitude towards children and their commitment to values relating to respect for them and the observance of their rights, the director may request information (including documents) concerning:
a) Education,
b) Professional qualifications,
c) The candidate’s employment history to date.In all cases, the headteacher must hold data enabling them to identify the person they are employing, regardless of the basis of employment. They should know:
a) first name(s) and surname,
b) date of birth,c) the contact details of the person being employed,
The director may ask the candidate to provide references from previous places of employment or to provide contact details for a person who can provide such references. The provision of references or contact details for former employers is subject to the candidate’s consent. Failure to provide this information should not, under current legislation, result in negative consequences for the individual, such as refusal of employment solely on this basis. The provisions of the General Data Protection Regulation (GDPR) and the Labour Code apply in this regard.
Before employing a candidate, the director obtains their personal data, including the data required to check the Sex Offenders Register – a register with restricted access.
Please note! Before allowing a prospective employee to perform duties related to childcare, education or leisure activities, the employer is obliged to check the prospective employee against the Register of Sex Offenders – the restricted-access Register and the Register of persons in respect of whom the State Commission for Counteracting the Sexual Exploitation of Minors under 15 has issued a decision on entry in the Register. The Register is available at: rps.ms.gov.pl. To access information from the restricted-access register, it is necessary to create an institution profile.
To check a person in the Register, the headteacher requires the following details of the candidate:
1) surname and first name,
2) date of birth,
3) PESEL
4) maiden name,
5) father’s first name
6) mother’s first nameA printout from the Register is kept in the employee’s personnel file or in equivalent documentation relating to a volunteer or a person employed under a contract under civil law.
Appendix No. 2 – Guidelines for Safe Interactions.
The overriding principle guiding all actions taken by staff on behalf of children is to act for their welfare and in their best interests. Staff treat children with respect and uphold their dignity. Violence against children
in any form is unacceptable. In pursuing these objectives, staff shall act within the framework of applicable law, the Museum’s internal regulations and their own remit. The guidelines for safe relationships between staff and children apply to all employees, trainees and volunteers. Knowledge of and acceptance of these guidelines are confirmed by signing a declaration.
1. I. Staff relations
Every employee is required to maintain a professional relationship with children and to consider in each instance whether their reaction, communication or action towards a child is appropriate to the situation, safe, justified and fair towards other children. Every employee is required to act in an open and transparent manner towards others in order to minimise the risk of their behaviour being misinterpreted.
Communication with children.
When communicating with children, staff members are required to:
a) remain patient and respectful,
b) listen carefully to the child and provide responses appropriate to their age and the situation,
c) inform the child of decisions made concerning them, taking the child’s expectations into account,d) respect the child’s right to privacy; if it is necessary to waive the principle of confidentiality to protect the child, this should be explained to them as soon as possible; if it becomes necessary to speak to the child in private, leave the door to the room ajar and ensure that you remain within sight of others; you may also ask another member of staff to be present during such a conversation,
e) reassure children that if they feel uncomfortable in a particular situation, or in response to specific behaviour or words, they can tell a staff member or a designated person (depending on the intervention procedures adopted by the unit) and can expect an appropriate response and/or assistance.
Staff members are prohibited from:
a) Embarrassing, humiliating, disregarding or insulting a child, or raising their voice at a child in any situation other than one arising from the safety of the child or other children,
b) Disclosing sensitive information about a child to unauthorised persons, including other children; this includes the child’s image and information about his or her family, financial, medical, care and legal circumstances,
c) Behaving inappropriately in the child’s presence; this includes using vulgar language, gestures and jokes, making offensive remarks, referring in speech to sexual activity or attractiveness, and exploiting a position of authority or physical superiority over the child (intimidation, coercion, threats).Activities carried out with children.
The employee is obliged to:
a) Value and support children’s contributions to activities, and involve them equally, regardless of their social, ethnic, cultural or religious
background, gender, sexual orientation, ability or disability,
b) Avoid favouring children
Employees are prohibited from:
a) Entering into any romantic or sexual relationship with a child, or making inappropriate advances towards them; this also includes sexual comments, jokes, gestures, and sharing erotic or pornographic content with minors, regardless of its form,
b) Recording the image of a minor (filming, voice recording, photography) for private purposes; this also applies to allowing third parties to record images of children if the management has not been informed of this, has not given its consent and has not obtained the consent of the parents/guardians and the children themselves,
c) Offering alcohol, tobacco products or illegal substances to a minor, as well as using them in the presence of minors,
d) Accepting money or gifts from minors or from the child’s parents/guardians,
e) Entering into any relationship of dependency with a child or the child’s parents/guardians, or behaving in a manner that may suggest to others the existence of such a dependency and lead to accusations of unequal treatment or the obtaining of financial or other benefits – this does not apply to occasional gifts such as flowers, group gifts or small tokens.All risky situations involving an employee becoming infatuated with a child, or a child becoming infatuated with an employee, must be reported to the director. If an employee witnesses such a situation, they are obliged to respond firmly but
with sensitivity, so as to preserve the dignity of those involved.
IV. Physical contact with children.
Any violent behaviour towards a minor is unacceptable. However, there are situations in which physical contact with a child may be appropriate and comply with the principles of safe contact: it responds to the child’s needs at that moment, taking into account the child’s age, stage of development, gender, cultural
and situational context. However, it is not possible to establish a universal standard of appropriateness for all such physical contact, as behaviour that is appropriate for one child may be inappropriate for another.
The staff member is obliged to:
a) Always use their professional judgement, listening to, observing and noting the child’s reaction, asking for their consent to physical contact (e.g. lifting, hugging) and remaining aware that, even with good intentions, such contact may be misinterpreted by the child or third parties,b) Always be prepared to explain their actions,
c) Exercise particular caution with children who have experienced abuse and harm, including sexual, physical or neglect; such experiences may sometimes cause the child to seek inappropriate or inappropriate physical contact with adults; in such situations, the employee should respond with sensitivity, yet firmly, and help the child understand the importance of personal boundaries.The employee is prohibited from:
a) Hitting, poking, pushing or violating the child’s physical integrity in any form,
b) Touching the child in a manner that could be considered indecent or inappropriate,
c) Engaging in activities such as tickling, pretending to wrestle with children or rough physical play.In situations requiring care and hygiene procedures for a child, the employee is obliged to avoid any physical contact with the child other than that which is strictly necessary.
In any care or hygiene procedure involving
helping a child to dress or undress, wash or use the toilet, the employee should be assisted by another person employed by the Museum.
Physical contact with a child must be open and transparent; it must not involve
any form of reward nor stem from a relationship of authority. If an employee witnesses any of the behaviours and/or situations described above involving other adults or children, they are obliged to always inform the person in charge and/or act in accordance with the applicable intervention procedure.
V. Staff contact with children outside working hours.
The rule is that contact with children visiting the Museum should take place exclusively during working hours and be for educational or developmental purposes.
Staff members are prohibited from inviting children to their homes or meeting with children they do not know outside of working hours; this also includes contact with children they do not know via private communication channels (telephone, email, instant messaging, social media profiles
).
Where necessary, the appropriate means of communication with children who are not in their care and their parents or guardians outside working hours are work-related channels (email, work telephone).
If it is necessary to meet with children who are not under the Museum’s care outside working hours, the employee is obliged to inform the director, and the children’s parents/guardians must give their consent to such contact.
Maintaining social or family relationships (if the children and parents/guardians of children visiting the Museum are close to the employee) requires maintaining the confidentiality of all information concerning other children, their parents and guardians.
VI. Online safety.
The employee must be aware of digital threats and the risks arising
from the recording of their private online activity by applications and algorithms,
as well as their own actions on the internet. This applies to visiting specific websites, using dating apps where they may encounter minors, following specific people/pages on social media, and the privacy settings of the accounts they use. If an employee’s profile is publicly accessible, children and their parents/guardians also have access to the employee’s digital activity.
The employee is required to switch off or silence personal electronic devices during lessons.
The employee is prohibited from making contact with children they do not know by accepting or sending invitations on social media.
Appendix 3 – Intervention Form
| Child’s first name and surname | ||||
| Reasons for intervention (form of harm) | ||||
| A person reporting a suspected case of child abuse | ||||
| Description of the measures taken by the educationalist/psychologist | Date | Function: | ||
| Meeting with the child’s carers | Date | Event description: | ||
| Type of intervention undertaken (tick the appropriate box) | Report of a crime | Request for an assessment of the child’s/family’s situation | Another type of intervention (what kind?)……………………… ………………………………………………………………… | |
| Details of the intervention (name of the authority to which the intervention was reported and date of the intervention) | ||||
| Outcomes of interventions – actions taken by the judicial authorities (if the institution has received information regarding the outcomes of the institution’s or the parents’ actions) | Date: | Function: | ||
Appendix 4 – Guidelines on the protection of children’s images and personal data.
The rules have been drawn up in accordance with the applicable legislation.
Our values:
In everything we do, we act with responsibility and care when it comes to capturing, processing, using and publishing images of children.
Sharing photos and videos of our activities serves to celebrate the children’s successes, document our work, and always prioritises the children’s safety. We use photos and videos that show a broad cross-section of children – boys and girls, children of different ages, with different talents and abilities, and representing different ethnic groups.
Children have the right to decide whether their image (as a specific individual) will be recorded and how it will be used by us – we inform them of this
and ask the child on an ongoing basis in each situation.
The consent of parents/legal guardians to the use of their child’s image is only binding if the children and parents/legal guardians have been informed about how the photos/videos will be used and the risks associated with the publication of the image.
We ensure the safety of children’s images by:
Requesting written consent from parents/legal guardians and the children’s consent before taking and publishing a photograph or recording. It is also good practice to obtain the children’s consent themselves.
Explaining how we will use the photos/videos and in what context, how we will store this data, and what potential risks are associated
with publishing photos/videos online.
Avoid captioning photos/videos with information that identifies the child by their first and surname. If it is necessary to caption the child, use only their first name.
Refrain from disclosing any sensitive information about the child concerning, amongst other things, their health, financial situation, legal status and matters
related to the child’s image.
Minimise the risk of copying and inappropriate use of photos/videos of children by adopting the following principles:
- all children appearing in a photograph/recording must be clothed, and the context of the photograph/recording must not be humiliating or ridiculing to the child, nor must it portray them
in a negative light, - photographs/recordings of children should focus on the activities the children are engaged in and, where possible, depict children in a group rather than as individuals.
* Refrain from publishing photographs of children no longer in our care, unless they or their parents/legal guardians have consented to the use of the photographs after leaving the Museum
* Adopting the principle that all suspicions and issues regarding the inappropriate dissemination of children’s images, relating to LMW Drzonów, must be recorded
and reported to the management, in the same way as other concerning reports regarding threats to children’s safety.
Recording images of children for the Museum’s own use.
In situations where the Museum records images of children for its own use, we declare that:
Children and their parents/legal guardians will always be informed that the event in question will be recorded.
We will obtain the consent of parents/legal guardians for the recording of a child’s image in writing, and we will obtain at least the child’s verbal consent.
If the image of a child is merely a detail within a wider scene, such as a gathering, a landscape or a public event, the consent of the child’s parents/legal guardians is not required.
Recording images of children for private use.
In situations where parents/guardians or spectators at events and celebrations record images of children on the premises of LMW Drzonów for private use, we inform them at the start of each such event that:
The use, processing and publication of photographs/recordings containing images of children and adults requires the consent of those individuals; in the case of children, this must be given by their parents or legal guardians.
Photographs or recordings containing images of children should not be shared
on social media or on open platforms, unless the parents or legal guardians of these children give their consent.
Before publishing a photograph or recording online, it is always advisable to check the privacy settings to ensure you know who will be able to access the child’s image.
Recording of children by third parties and the media.
If members of the media or any other person wish to record an event organised by us and publish the footage, they must submit a request in advance and obtain the school management’s consent. In such cases, we will ensure that parents/legal guardians have given their written consent for their children to be filmed. We require the following information:
a) The first name, surname and address of the person or editorial office requesting permission,
b) A justification for the need to record the event and details of how
and in what context the recorded material will be used,
c) A signed declaration confirming that the information provided is true and accurate.
Museum staff are not permitted to allow media representatives or unauthorised persons to record the image of an individual child on the Museum premises without the written consent of the child’s parent or legal guardian and without the consent of the management.
Museum staff shall not put media representatives in contact with children, shall not provide the media with contact details for the children’s parents/legal guardians, and shall not comment
in such contact with media representatives on matters concerning the child or their parent/legal guardian. This prohibition also applies in situations where an employee is convinced that their statement is not being recorded in any way.
For the purposes of producing media content, the management may decide to make selected rooms available for filming. When making such a decision, the management instructs that the room be prepared in such a way as to prevent the recording of children present on the Museum premises.
Policy regarding refusal to consent to the recording of a child’s image.
If children, parents or legal guardians have not consented to the recording of a child’s image, we will respect their decision. We will agree in advance
with the parents/legal guardians and children on how the person recording the event will be able to identify a specific child so as not to capture their image in individual or group photographs.
The solution we adopt will not exclude any child whose image should not be recorded.
Storage of photographs and recordings.
We store materials containing images of children in a manner that is lawful
and safe for children:
Analogue media containing photographs and recordings are stored in a locked cabinet, whilst electronic media containing photographs and recordings are stored in a protected folder with access restricted to persons authorised by the Museum.
The media will be stored for the period required by archiving legislation or for the period specified by the institution in its personal data protection policy.
We do not store electronic materials containing images of children on unencrypted or mobile media, such as mobile phones and portable storage devices.
We do not permit staff to use personal recording devices (i.e. mobile phones, cameras, video cameras) to record images of specific children.
Where necessary or required by a specific situation, images of children shall be recorded only using equipment owned by the institution. Private cameras shall not be used for this purpose.
Appendix 5 – Questionnaire to monitor the implementation of the Standards for the Protection of Minors against Harm.
| YES | NO | |
| Are you familiar with the museum’s child protection policies? | ||
| Are you familiar with the content of the document ‘Standards for the Protection of Minors against Harm’? | ||
| Can you recognise the signs of child abuse? | ||
| Do you know how to respond to signs of child abuse? | ||
| Have you ever noticed another member of staff breaching the rules set out in the Standards for the Protection of Minors against Harm? | ||
| If so, which rules have been breached? | ||
| Have you taken any action? If so, what? | ||
| If not, why not? | ||
| Do you have any comments, corrections or suggestions regarding the Standards for the Protection of Minors from Harm? (descriptive answer) |
Appendix 6 – Declaration of Familiarisation with the Standards for the Protection of Minors
……………………………………………………………
Employee’s first name and surname
JI, the undersigned, hereby declare that I have read the documentation forming part of the Standards for the Protection of Minors in force at the Lubuskie Military Museum in Zielona Góra, based in Drzonów, and agree to comply with them.
I also declare that I have full legal capacity, enjoy full civil rights, have not been convicted of any offence against sexual freedom and public decency or of any violent offence against a minor, and that no criminal or disciplinary proceedings are pending against me in this regard. I have not been convicted by a final judgment for intentional offences. I am aware of the criminal liability for making a false declaration.
……………………………..
(date, signature)
Appendix 7 – Register of interventions and reports
| L.p | Date of intervention/report | Subject of the intervention/report | Outcome of the intervention/report | Additional |
LIST OF IMPORTANT TELEPHONE NUMBERS AND ADDRESSES
Helpline – 19 288 (available Monday to Friday from 8.00 pm to 8.00 am; 24 hours a day on Saturdays, Sundays and public holidays);
National Helpline for Victims of Domestic Violence “Blue Line” – tel. 800 120 002 (available 24 hours a day, seven days a week) and email: niebieskalinia@niebieskalinia.info;
National Helpline for Victims of Domestic Violence “Blue Line” of the Institute of Health Psychology – tel. (22) 668 70 00 and 116 123 (line available 24 hours a day, seven days a week);
Feminoteka Foundation – Anti-violence helpline for women experiencing violence (including transgender women) – tel. 888 88 33 88 (line open Monday to Friday, 11am–7pm);
Women’s Rights Centre – tel. 800 107 777 (24-hour helpline; after dialling, press 1 and then 3);
Dajemy Dzieciom Siłę Foundation – Helpline for Children and Young People – tel. 116 111 (line available 24 hours a day, seven days a week) and a helpline for parents and teachers who need support and information on prevention and psychological support for children experiencing problems and difficulties such as: aggression and violence at school – tel. 800 100 100 (line open Monday to Friday, 12 noon – 3 pm);
The Children’s Ombudsman’s Children’s Helpline – tel. 800 12 12 12 (line available 24 hours a day, seven days a week);
Anonymous Police Special Helpline “Stop Violence” – tel. 800 120 148 – (free helpline available 24 hours a day, seven days a week);
Polish Red Cross Psychological Support Helpline – tel. (22) 230 22 07 (line available Monday to Friday, 4pm–8pm);
Free mobile app “Your Umbrella” – https://twojparasol.com/.
Order No. 2/2024
of the Director of the Lubuskie Military Museum in Zielona Góra, based in Drzonów
dated 23 February 2024
concerning: the introduction of Child Protection Standards at the Lubuskie Military Museum in Zielona Góra, based in Drzonów
Pursuant to:
The Act of 28 July 2023 amending the Act – Family and Guardianship Code and certain other acts (Journal of Laws of 2023, item 1606);
The Act of 13 May 2016 on countering the risks of sexual offences (Journal of Laws of 2023, item 1304, as amended);
The following is hereby ordered:
§ 1
I hereby introduce the Child Protection Standards
at the Lubuskie Military Museum in Zielona Góra, hereinafter referred to as the Standards, for application by all employees.
§ 2
The Standards constitute an annex to this order.
§ 3
The Standards shall be published on the website of the Lubuskie Military Museum
§ 4
Ms Agnieszka Radziejewska shall be responsible for the implementation, promotion and monitoring of the Standards.
§ 5
The Director’s Order shall enter into force on the date of its announcement, with effect from 15 February 2024.
